HR & leave
Book holiday, log sickness and approve requests, with capacity sat next to billable targets.
Everything your firm needs to record and bill time
One tidy system for the whole billing cycle, from the first six-minute unit to a paid invoice.
Time capture
Record time the moment it happens
A fast, distraction-free screen for logging work against any client or matter. Use the built-in timer or type minutes directly. Posttime rounds to your firm’s units and applies the correct charge rate automatically.
- Start/stop timer or manual entry
- Activity types, fixed fees and chargeable work
- Running totals against your chargeable day
- Edit, filter and search past entries instantly
Client
Renton Estates
Activity
Drafting
Duration
42 mins · 7 units
Rate
£200 / hr
+ Add time entry
| Client | Activity | Value |
|---|---|---|
| Renton Estates | Drafting | £140 |
| Halliwell & Co | Call | £60 |
| Orbit Ltd | Research | £220 |
| K. Mensah | Review | £100 |
Billable (mo)
118h
▲ 8%
Value
£23.6k
▲ 11%
Write-off
3.2%
▼ 1.1%
Value by fee earner
Reporting
See exactly where every hour goes
Live dashboards show billable hours, recorded value, utilisation and write-offs as they happen. Slice by fee earner, client, activity or date and catch problems while you can still fix them.
- Utilisation against targets
- Unbilled and part-billed time at a glance
- Export any report to a spreadsheet
Billing & QuickBooks
Invoices that practically write themselves
Posttime gathers unbilled time per client, builds a draft invoice with VAT applied, handles part-billing and write-offs, then posts straight to QuickBooks Online, no re-keying, no errors.
- Automatic VAT at 20% (configurable)
- Disbursements and fixed fees included
- One-click push to QuickBooks Online
Draft · INV-2042 · Orbit Ltd
| Description | Amount |
|---|---|
| Professional services, June | £3,400.00 |
| Disbursements | £120.00 |
| VAT @ 20% | £704.00 |
| Total due | £4,224.00 |
Send to QuickBooks →
AutoBank reads your bank feed and does the bookkeeping
Import the statement and Posttime codes it, tracks the balance, and works out which invoices have actually been paid.
- Learns how you code each payee, then codes it that way next time
- Matches a credit to the invoice named in its reference and marks it paid
- Matches debits against your receipts and supplier invoices by amount and date
- Running balance derived from the feed, with an opening balance you set
- Suggestions are always suggestions. Nothing posts until you say so
Balance
£18,432.60 Uncoded
3 Unmatched credits
1
£18,432.60 Uncoded
3 Unmatched credits
1
| Date | Payee | Category | Amount |
|---|---|---|---|
| 10 Jun | Halliwell & Co INV YT 2041 | INV-2041 paid | +£3,583.20 |
| 09 Jun | Companies House | Filing fees | £34.00 |
| 09 Jun | Hiscox | Insurance | £96.40 |
| 08 Jun | Sanderson Print Receipt attached | Matched | £212.75 |
| 08 Jun | Zenith Chambers | Needs coding | £780.00 |
Getting the paperwork in without typing it
Bills and receipts arrive by email and in your pocket. Posttime collects both and lines them up against the bank.
Email scanning
Connect your Microsoft 365 mailbox and Posttime searches it for invoice and receipt attachments over the period you choose.
You approve, then it files
The search only ever lists candidates. You tick what to keep, and anything you dismiss never comes back again.
Receipts from your phone
Photograph a receipt in the mobile app. The figures are read off it and matched to the bank debit automatically.
Getting you ready for Making Tax Digital
MTD for Income Tax replaces the annual return with quarterly updates, and digital record keeping stops being optional.
From April 2026
Income over £50,000
Quarterly updates to HMRC, then a final declaration after the year end.
From April 2027
Income over £30,000
The same obligations, a year later, for a much larger group of sole traders and landlords.
From April 2028
Income over £20,000
The threshold drops again, bringing in most remaining self-employed taxpayers.
Posttime’s HMRC connection is built and has been tested end to end against HMRC’s sandbox. It is not yet approved for live submission, so treat it as coming rather than here. What is ready today is the part that takes the time: categorised bank data, receipts and invoices filed against the right period.
The record behind the billing
A time recorder is only as good as the data around it. Posttime keeps the clients, the companies, the documents and your own fields in one place.
Contact management
Clients, matters and every related party in one register, with the relationships between them recorded rather than remembered.
Companies House integration
Search the register live, pull the registered name, number and office into the record, and bring the current directors with them.
Document management
Every document filed against the client, matter or party it belongs to. Share it to the client portal or send it out for signature.
Custom data
Define your own tabs and fields on clients, parties and people, including repeating ones, so the system holds what your firm tracks.
Client portal
Give clients their own view of the documents you have chosen to share, without another login for your team to administer.
E-signing
Send a document for signature and get the signed PDF filed back against the record automatically.
And more
Built for the way firms actually work
Roles & permissions
Approvals, write-offs and posting controls keep your numbers trustworthy at every level.
Estimates & quotes
Set fee estimates per matter and track recorded value against them as work progresses.
Spreadsheet export
Export timesheets, reports and invoice data to XLSX for anything else you need to do.
Ready to see it on your own workflow?
Book a free demo and we’ll tailor it to how your firm bills.